The first step is to register your organization in the system.

• Open the Organizer Registration page (org_register.php)
• Fill in the Organization/Institution Name completely and correctly
• Enter an active Email Address (very important for activation)
• Choose a Service Package according to your needs:
  • Basic (Free): 1 Event, 3 Judges, Basic Reports
  • Medium: 10 Events, 30 Judges, Advanced Reports
  • Enterprise: Unlimited Events & Judges, All Features
• Select your organization's Location (City & Country)
• Click the "Register Now" button

After successful registration, the system will send an automatic email.

• Open your email inbox (check the Spam/Junk folder if not found)
• In the email, you will find:
  • Organizer Code (example: ORG-001)
  • Temporary Password (8 random characters)
  • Activation Link to activate your account
• Click the activation link
• Your account is now Active and ready to use

Access the organizer dashboard using the credentials you received.

• Open the Login page (login.php)
• Enter your registered Email Address
• Enter the Temporary Password from the activation email
• Click the "Login" button
• You will be redirected to the Organizer Dashboard

The dashboard is the control center for all your activities.

Main features available:

• Real-time Statistics: Total events, participants, judges, and completed events
• Quick Navigation: Access to all modules with intuitive icon grid
• Event List: View all events you manage (Draft, Active, Completed)
• Quick Actions: Create new events, calculate winners, view winner details

Captions are the main categories and sub-categories in marching band judging.

Hierarchy Concept:

• Main Caption: Main category (example: Visual, Music, General Effect)
• Sub Caption: Detailed sub-category under main caption

How to Use:

• Open the "Manage Captions" menu from navigation
• Add Main Caption with name and weight percentage (total must be 100%)
• Click accordion to open main caption
• Add Sub Caption with Content and Achievement descriptions
• Ensure total sub caption weight does not exceed main caption weight

Compositions are combinations of sub-captions that will be used to judge specific events.

• Open the "Manage Compositions" menu
• Give the composition a name (example: "Marching Band Championship", "Colorguard Contest")
• Select sub-captions to use (check the checkboxes)
• System will automatically calculate total weight
• Ensure total weight is exactly 100% (green indicator will appear)
• Click "Create Composition"

Time to create your marching band championship event.

• Click the "Create Event" button on dashboard
• Fill in event details:
  • Event Name: (example: "Piala Raja HB 2026 - Street Parade")
  • Venue: Event location (optional)
  • Category: Open/Senior/Junior/Beginner Class
  • Round: Preliminary/Final/Single Round
  • Scoring Composition: Select from created compositions
  • Officials Names: Committee Chair & Chief Judge (for certificates)
• Click "Create Event"
• Event will be created with "Draft" status

After creating an event, it's time to add judges and participants.

Judges Tab:

• Select the Sub Caption to be judged
• Select a Judge from the active judges list
• Click "Assign Judge"
• Repeat for all sub captions (one sub caption can be judged by multiple judges)

Participants Tab:

• Use the Search Box to find participants
• Select participant from dropdown
• Click "Assign Participant"
• Participant will be added to the event

Publish Event:

• Ensure at least 1 judge and 1 participant exist
• Click the "Publish Event" button (changes from Draft to Active)
• Event is now ready for judging!

Set score thresholds for each achievement level.

• Open "Score Boxes" menu or click "Edit Score Boxes" button on Winners page
• Select the event to configure
• Set score thresholds for each level:
  • Bronze: Minimum score for bronze medal (default: 55.00)
  • Silver: Minimum score for silver medal (default: 70.00)
  • Gold: Minimum score for gold medal (default: 80.00)
  • Gold with Distinction: Minimum score for distinction gold (default: 93.00)
• System will display Live Preview of score ranges
• Ensure order: Bronze < Silver < Gold < Gold with Distinction
• Click "Save"

Judges will provide scores during the event.

• Judges log in with their accounts
• Judges view the list of participants to judge
• For each participant, judges provide:
  • Content Score: Technical/execution score (0-100)
  • Achievement Score: Artistic/impact score (0-100)
  • Hermeneutic Comment: Descriptive notes for feedback
  • Photo/Audio: Visual/audio evidence (optional)
• System automatically calculates average from all judges

After scoring is complete, view recapitulation and determine winners.

• Open event from dashboard
• Click "Weighted Recap" to see:
  • Weighted scores per sub caption
  • Final total scores per participant
  • Automatic ranking based on highest scores
• Click "Winners" to see:
  • Top 3 Podium (Gold, Silver, Bronze)
  • Achievement level of each participant (Bronze/Silver/Gold/Gold with Distinction)
  • Links to certificates and level proficiency
• Download reports in CSV or PDF format
• Print certificates for participants

Mark event as completed and send notifications to all parties.

• Ensure all judging is complete
• Ensure score recapitulation is correct
• Click the "Finalize Event" button
• Confirm finalization
• System will:
  • Change event status to "Completed"
  • Send email notifications to all participants with scoring results
  • Send email notifications to all judges
  • Send confirmation email to you as organizer

Maintain account security and manage your profile data.

• Open the "Profile" menu
• Upload Photo: Click camera icon on avatar to upload organization photo
• Edit Profile: Update name, username, and city
• Change Password: Highly recommended to change temporary password with a new strong password
• View account details: organizer code, email, registration date

Always logout after finishing using the system.

• Click the "Logout" button in navigation
• You will be redirected back to the login page